I'm Brendan Hyland. I help regulated facilities transform their software, spreadsheets, workflows and documents from time-consuming, deviation-invoking, regulatory burdens, to the competitive advantage they were meant to be. Join me every weekday as we take a few minutes to explore, design, test and improve the critical systems we use in our facilities.
More advanced task automation
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So far in our "Let's Automate" series we've managed to make some very simple, but powerful automation improvements to our own day-to-day task. Hopefully this process will give us some insights that we can bring to designing, validating or auditing our regulated processes. Version one of my process was pretty good, but there were some glaring gaps still that require some manual grunt-work to complete. For example I need to find and move drafts and images between my desktop and ConvertKit. I still have to write the blog post and come up with examples. Also, ConvertKit's publishing workflow doesn't include creating summaries for posting on LinkedIn, and it would really be nice to be able to easily group posts by topic into longer-form articles and presentations. I'm going to group these 'advanced' task automations into three broad categories: Document and signing workflows. This is basic moving a document around stuff that's widely available in most enterprises. Very popular, and very useful. Send, review, sign, rinse and repeat. Content creation. From extracting data, generating summaries and painting images to bold-faced ghost-writing writing your report for you, the "AI wave" has made automated content creation widely available. This is also the stuff you need to be most cautious about when implementing into your task, as an unsupervised and unvalidated AI worker is ripe for going off-the-rails in hard-to-detect ways! Complex scripting. Sometimes you just need extra if-this-then-that stuff to happen. Take all the files in this folder, create images from them, rename the images and upload them all to this website. That kinda stuff. Even automatically pushing ready files to the document signing workflow or the AI summarizer requires some form of scripting. We'll go a little deeper into these options in the next few days. Until next time, thanks for reading! – Brendan p.s. Enjoy this message? Read more at the Hyland Quality Systems website. |
The Daily HaiQu
A newsletter about improving the systems we use in the GxPs
I'm Brendan Hyland. I help regulated facilities transform their software, spreadsheets, workflows and documents from time-consuming, deviation-invoking, regulatory burdens, to the competitive advantage they were meant to be. Join me every weekday as we take a few minutes to explore, design, test and improve the critical systems we use in our facilities.
Last time we left off with a cliff-hanger of a question: How do you prove you're you when signing a document? There are several ways I've seen that the 3rd party providers prove that it's you who's signed the document: You clicked a link from an email. You paid for the service with a credit card. You provided some government issued photo ID. Someone, such as a notorized public or your HR department, has verified it's you in person. Obviously these are very different levels of assurance. Then...
Last time we learned about the difference between an electronic signature - basically any way of signing a document electronically - and a digital signature, which is a cryptographic mechanism that can be used to implement electronic signatures, among other things. Modern digital signatures most often use the Public Key Infrastructure, or PKI, to generate and verify keys. So for you to properly e-sign your document (and I'm really simplifying things for illustration here) you need three...
There are several levels of 'signatures' that you can apply to an electronic document. The first and most basic is just an image of your written signature. One common option for this is to print the document, sign and scan it back in again. A more convenient version is to have an image of your signature saved that you can paste into documents. This is what many free versions of pdf software and word processors offer as a basic document signing option - a 'stamp' of your saved signature image....